Hexogen Technology provides an electronic archive and correspondence management system that turns your company's paper archive into a secure digital one. Documents, correspondence and contracts are organized in one place, with instant full-text search, flexible access controls and scanning with Arabic OCR. We serve banks, hospitals, large companies and government entities in Egypt.
Why move from paper to an e-archive system?
Paper archives take up valuable space, documents get lost or damaged, and finding one letter can take hours. An e-archive frees up storage space, makes any document available in seconds, protects files against loss and keeps a full audit trail of who viewed or changed each document, while helping you comply with retention standards.
What our electronic archive and correspondence management system includes
- Arabic OCR: an OCR engine specialized in Arabic that converts scanned documents into searchable text with high accuracy, including older fonts and clear handwriting.
- Inbound and outbound correspondence: every letter entering or leaving the company is registered with its source, date, subject, reply and responsible person under one tracking number.
- Approval workflows: approval paths for each document type, for example a purchase request above a set limit that goes to the finance manager and then the CEO automatically.
- Electronic signatures: secure e-signatures compliant with Egypt's electronic signature law, saving the time of sending paper between branches.
- Fine-grained access control: an accountant sees invoices only, HR sees employee files and senior management sees everything, with permissions you can change at any time.
- On-site scanning: a specialized team scans and archives your documents at your premises under strict confidentiality standards.
Who benefits from an electronic archive
Banks and financial institutions
Loan contracts, account opening requests, supporting documents and regulatory correspondence.
Hospitals and medical centers
Patient files, lab results, radiology, prescriptions and medical reports, handled with respect for medical data confidentiality.
Companies and factories
Employee contracts, supplier invoices, customer contracts, licenses, legal documents and government correspondence.
Law firms
Cases, contracts, pleadings and legal precedents, with instant search across thousands of pages.
Government entities
Official correspondence, administrative decisions and archival files, organized according to national records standards.
How we implement your e-archive
- Studying your current archive: we assess the volume, types and classification of your documents.
- System design: classification structure, document types, permissions and workflows.
- Scanning and OCR: our team scans documents on-site and loads them into the system.
- Training and handover: we train your team to use the system day to day.
- Ongoing support: periodic maintenance and new features as your needs grow.
Start digitizing your archive
The e-archive can also power a document section inside an enterprise portal, and connect with BSC performance management for a complete view of how your organization works. Book a free consultation and find any document in seconds instead of hours.